1: MINUTES OF A MEETING BACKGROUND
The performance of students at the University of the South, an open distance and e- learning institution, is on the decline because students submit assignments which are not original; they simply copy and paste answers generated by Chatbots, using artificial intelligence. A Teaching and Learning Ad hoc Committee in which academics, administrators and students are represented, has been constituted. The committee held a meeting to deliberate on the dynamics of relying on chatbots when writing assignments by the students.

INSTRUCTIONS

Below is a transcript (exact words written down) of what was said under the relevant agenda item under which the matter of students’ relying on the chatbots when writing assignments was discussed. As the minuting secretary of the Teaching and Learning Ad hoc Committee, it is your duty to take minutes during meetings. The matter was discussed under agenda item 4.1. dynamics (benefits and disadvantages) of relying on chatbots when writing assignments. Write the minutes for agenda item
4.1 only. This means that the complete format for minutes is not required. Remember that in taking minutes, we carefully select and summarise information, and make changes to style and grammar. Note that you should not record what each person said in turn. You should use the linear format (in sentences and paragraphs) of writing minutes. Your minutes should be 1 page in length.

TRANSCRIPT

Prof Song (Chair): Ladies and gentlemen, now that we are done with the issue of supplementary examinations, let us now turn our attention to the declining students’ performance caused by academic dishonesty. There is a growing concern from academics who are forced to fail assignments which lack originality. Therefore, the purpose of this meeting is to share with student representatives what their peers are doing while preparing their assignments, and how their practices result in poor academic performance. Let me give this opportunity to Dr Sibeko who will address you on behalf of lecturers; she has been collating information about assignment contents from her peers and analysing trends that are emerging.

Dr Sibeko: Thank you very much, Chair, and greetings to colleagues and students. In our previous Teaching Learning Committee meeting, we decided to form this special committee not only to share but also to educate students about dynamics of relying on chatbots when writing and presenting their assignments. We noted that in

modules like Practising Workplace English and some literature modules, students are failing to respond creatively to the background information and scenarios given. Instead of engaging the context to come up with original responses, students tend to rely on the internet and Artificial Intelligence (AI) to generate answers and essays to literary questions. While this may appear to be a quick solution, it must be noted that academics are specialists in their modules; they are able to easily detect when the style of writing is changing from one paragraph to the next - or when the answer is not original. It looks like Nthabiseng wants to ask something already. Can I finish, Chair?
Prof Song: Dr Sibeko, let’s allow her to speak. Nthabiseng, can you be brief for now? The doctor has not finished yet.
Nthabiseng: Thanks, Prof. I just wanted to highlight that saying academics are here to educate us about chatbots is rather patronising. I think as student representatives, we are here to share our opinions on the matter as much as academics are here to share theirs. We are not attending this meeting in our personal capacities; we are leaders of students.
Dr Sibeko: My apologies, Nthabiseng and other student leaders. The point I was making was that students need to adapt their ways of using chatbots for assignments because if they don’t, they will keep failing these modules. Therefore, by saying ‘educate’, I mean there must be a change in behaviour and attitude.
Nthabiseng: (Nods her head in agreement)
Dr Sibeko: Back to the issue at hand, some students simply copy and paste answers generated by chatbots. In the process, they forget that assessors expect answers that accurately align with the scenarios given. While robots like ChatGPT can generate human- like answers and interpretations, there are nuances in a text that only humans can subtly communicate.

Question

baloyilydia668 baloyilydia668

21-05-2024
English

Answered

1: MINUTES OF A MEETING BACKGROUND
The performance of students at the University of the South, an open distance and e- learning institution, is on the decline because students submit assignments which are not original; they simply copy and paste answers generated by Chatbots, using artificial intelligence. A Teaching and Learning Ad hoc Committee in which academics, administrators and students are represented, has been constituted. The committee held a meeting to deliberate on the dynamics of relying on chatbots when writing assignments by the students.

INSTRUCTIONS

Below is a transcript (exact words written down) of what was said under the relevant agenda item under which the matter of students’ relying on the chatbots when writing assignments was discussed. As the minuting secretary of the Teaching and Learning Ad hoc Committee, it is your duty to take minutes during meetings. The matter was discussed under agenda item 4.1. dynamics (benefits and disadvantages) of relying on chatbots when writing assignments. Write the minutes for agenda item
4.1 only. This means that the complete format for minutes is not required. Remember that in taking minutes, we carefully select and summarise information, and make changes to style and grammar. Note that you should not record what each person said in turn. You should use the linear format (in sentences and paragraphs) of writing minutes. Your minutes should be 1 page in length.

TRANSCRIPT

Prof Song (Chair): Ladies and gentlemen, now that we are done with the issue of supplementary examinations, let us now turn our attention to the declining students’ performance caused by academic dishonesty. There is a growing concern from academics who are forced to fail assignments which lack originality. Therefore, the purpose of this meeting is to share with student representatives what their peers are doing while preparing their assignments, and how their practices result in poor academic performance. Let me give this opportunity to Dr Sibeko who will address you on behalf of lecturers; she has been collating information about assignment contents from her peers and analysing trends that are emerging.

Dr Sibeko: Thank you very much, Chair, and greetings to colleagues and students. In our previous Teaching Learning Committee meeting, we decided to form this special committee not only to share but also to educate students about dynamics of relying on chatbots when writing and presenting their assignments. We noted that in

modules like Practising Workplace English and some literature modules, students are failing to respond creatively to the background information and scenarios given. Instead of engaging the context to come up with original responses, students tend to rely on the internet and Artificial Intelligence (AI) to generate answers and essays to literary questions. While this may appear to be a quick solution, it must be noted that academics are specialists in their modules; they are able to easily detect when the style of writing is changing from one paragraph to the next - or when the answer is not original. It looks like Nthabiseng wants to ask something already. Can I finish, Chair?
Prof Song: Dr Sibeko, let’s allow her to speak. Nthabiseng, can you be brief for now? The doctor has not finished yet.
Nthabiseng: Thanks, Prof. I just wanted to highlight that saying academics are here to educate us about chatbots is rather patronising. I think as student representatives, we are here to share our opinions on the matter as much as academics are here to share theirs. We are not attending this meeting in our personal capacities; we are leaders of students.
Dr Sibeko: My apologies, Nthabiseng and other student leaders. The point I was making was that students need to adapt their ways of using chatbots for assignments because if they don’t, they will keep failing these modules. Therefore, by saying ‘educate’, I mean there must be a change in behaviour and attitude.
Nthabiseng: (Nods her head in agreement)
Dr Sibeko: Back to the issue at hand, some students simply copy and paste answers generated by chatbots. In the process, they forget that assessors expect answers that accurately align with the scenarios given. While robots like ChatGPT can generate human- like answers and interpretations, there are nuances in a text that only humans can subtly communicate.

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